University of North West Vacancies – Senior Administrative Assistant

Website North West University

Job Description:

The purpose of the Senior Administrative Assistant in the research focus area, the Occupational Hygiene and Health Research Initiative (OHHRI) is to provide general administrative, financial and research specific support to the Director, researchers and postgraduate students.

Job Responsibilities:

  • Compile and update databases, capture research outputs, asset management, ethics record keeping, facilitate calibration of research equipment and instruments, post graduate student progress reports, postgraduate student questionnaire, research codes of conduct, schedule scientific committee meetings, communicate with prospective and current postgraduate students.
  • Purchase orders, receive goods, payment requests, disbursement vouchers, and service billings, financial enquiries from staff, postgraduate students and suppliers.
  • Schedule meetings, compile agendas, minutes and reports, records management, venue preparation for events, report facilities maintenance, national and international travel arrange events and other ad hoc duties such as courier parcels, correspondence and telephone calls.
  • Update and maintain entity website and other social media platforms and placement of event advertisements.

Job Requirements:

  • 3 years of advanced knowledge and experience in the NWU InfoEd, assets and records management systems.
  • Advanced certificate/Three year’s diploma in office management/secretariat.
  • Matric/Grade 12
  • Valid driver’s licence in light motor (code B)
  • 3 years of experience in in the NWU postgraduate student’s lifecycle administrative processes.
  • 3 years of advanced knowledge and experience with Microsoft Office including Word, Excel, PowerPoint and Teams.
  • 3 years of advanced experience in general office administration, university structures, procedures and policies.
  • 3 years of experience in website and social media content management and use thereof.
  • 3 years of advanced knowledge and experience with the NWU financial system (Kuali).

Job Details:

Company: North West University

Vacancy Type: Full Time

Job Location: Potchefstroom

Application Deadline: N/A

Apply Here

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