Job Description: Provide a day-to-day operational personal assistant and secretarial/administration function and acts as the manager's first point of contact with people from both inside and outside the organisation. Coordinates business functions of the unit that include personnel administration, office co-ordination and budget monitoring and management. Ensure effective e-mail and diary management, administration management (including financial administration, project-related admin support). Job Responsibilities: Perform clerical functions such as diary management, preparing correspondence, receiving visitors, arranging conference calls, coordinating travel arrangements and providing effective technical support in Board preparation and presentations. Agree and review personal performance goals and the achievement thereof in accordance with performance cycle. Manage general office housekeeping. Prepare document packs and briefing notes prior to meetings. Maintain high performance and seek opportunities for personal growth. Improve own skills and knowledge and manage own learning. Ensure that sensitive information is handled in a confidential manner. Ensure that work standards are in accordance with company policies and procedures. Demonstrate understanding of relevant Sasol governing structures and guidelines. Act as the first point of contact when interfacing with stakeholders and service providers. Control stock of stationery and office supplies and ensure payments to suppliers are made within the appropriate timelines. Interface with internal (e.g. VPs and Senior Management and their PAs) to coordinate meetings and external service providers to coordinate travel, catering and stationery. Effective handling and screening of telephone calls and meeting schedules. Perform duties in a cost effective and timeous manner. Act in accordance with Sasol's values. Procure services and materials on relevant systems in accordance with Sasol policies and procedures. Ensure effective document management. Display and maintain professionalism in all dealings. Coordinate Exco and Board meeting administration including preparation and proof reading of board papers, agendas and distribution of documentation. Job Requirements: Relevant Higher National Diploma Business Acumen: An intuitive and applicable understanding of how a company or unit makes money. Displays a thorough understanding of what drives profitability. Maintains a market-focused approach to business. Keeps an overall big picture understanding of the business and its interrelationships enabling a person to make better business decisions. The ability to make good business judgments and quick decisions in a manner that is likely to lead to a good outcome. Collaboration: The action of working with someone to produce something 5+ relevant years Job Details: Company: Sasol Vacancy Type: Full Time Job Location: Sandton Application Deadline: N/A Apply Here instantcareers.net
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