Job Description: Coordinates the Admin, Support Services & Government Relations functions in the Region as per approved procedures & practices. Ensures conformity to Corporation’s Admin policies and service standards. Job Responsibilities: Process invoices related suppliers/vendors for refreshments, office supplies, catering services, office equipment and ensure prompt payment to vendors. Maintain proper records for all payments. Prepares all documents for submission to the Region’s Immigration & labour office for action. Performs any other related duties as required. Organize packing, distribution & delivery of refreshments items to staff on regular basis. Ensure that immigration documents & formalities are in order for new recruits, terminated/resigned staff etc. as required. Arrange immigration formalities within the work base for staff and their eligible family members. Process request for overseas visas to support staff while on duty travel. Follows up employees for passport/visa renewals & ensure custody of same during processing activity. Maintain and file passport copies & immigration records of all regional staff & their dependents. Process requests for meeting arrangements at Auditorium and other venues. Arrange related support services like refreshments, delivery of related items as required. Arrange processing of security access cards for visit to onshore/off shore sites, airport passes, military installations, palaces, etc. Assists for processing air tickets & hotel accommodation as required for staff attending seminars, official visits etc. Ensures periodical receipt of utility bills etc., checks & maintains proper records before endorsing any bills for payment. Process requests for outsourced services (casual labourers) and maintain up to date records. Ensure prompt invoices verification & submission to Finance for payment to vendors. Job Requirements: Detail oriented Bachelor’s Degree or Diploma holder. 1-3 years’ experience in similar role. Organization Skills. Proficient in Microsoft Office. Effective communication skills. Job Details: Company: Etisalat Vacancy Type: Full Time Job Location: Dubai, United Arab Emirates Application Deadline: N/A Apply Here instantcareers.net
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