Adidas Employment – Executive Assistant

Job Description:

Provide executive level support to the SVP SCM NAM and their department to ensure efficient management and running of the function on a day-to-day level.

Job Responsibilities:

• Handle assigned operational tasks of respective department under supervision
• Key contact point for information management (e.g. ensure content of the intranet is up to date)
• Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
• Check and correct problems in existing systems and processes that are not immediately evident
• Coordinate and execute all travel arrangements for team members including flight and hotel booking, visa securing, car reservations and airport pick-up arrangements and immediately providing solutions to problems requiring knowledge of department policies and procedures
• Receive and screen telephone calls, monitor mail entry and administer the department owned e-mail accounts as well as keep email distribution lists up-to-date
• Provide leaders with any materials needed throughout the day (ex. print documents, provide links, reroute emails, meals when applicable)
• Take over administrative and coordinative tasks of department members as requested
• Maintain and update department files, records, (organizational) charts, subscriptions and publications
• Create and post announcements via internal sites/comms channels
• Organize various types of correspondence independently, to ensure timely and accurate response
• Create / assist with presentations (e.g. in powerpoint) to key stakeholders and partners
• Proactively/ independently carry out special projects and assignments

Job Requirements:

• Experienced in executive assistant level role and fully qualified/trained
• Project management experience preferred
• Ability to proactively communicate to stakeholders prior to issues becoming problems
• Ability to manage and network within the NAM EA community to solve day to day problems that arise that help solve issues related to systems, virtual or in person meetings, and topics that allow for leadership to execute properly.
• Combined theoretical and practical knowledge incl. company policies and practices
• Strong organizational and command skills that keep projects and day to day operations running at an efficient level
• Excellent knowledge on new media & applications
• Minimum 6 years of experience supporting senior leaders
• High level of service orientation in dealing with internal and external stakeholders/customers
• Excellent PC software skills

Job Details:

Company: Adidas

Vacancy Type: Full Time

Job Location: Portland, OR, US

Application Deadline: N/A

Apply Here

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